RECEPTION & OFFICE COORDINATOR (US)

Treatt USA 4900 Lakeland Commerce Parkway, Lakeland, Florida, 33805

Full Time | Posted 0 days ago

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Job title:Reception & Office Coordinator
Reporting to:Maintenance & Facilities Manager
Location: Lakeland, USA
Hours: 40 hours per week

The Opportunity (General Summary)

As the Reception & Office Coordinator, you'll be the first face of Treatt, whether in person or over the phone, greeting new employees, colleagues from other sites, customers, suppliers, and other visitors with a professional, positive, and helpful attitude. You'll also support new employee onboarding and a variety of administrative and office coordination tasks.

What it’s like to work here

We’ve been making the world taste better since 1886 and sell over 3000 products in more than 90 countries, but we’re only just getting started. We’re on an exciting journey and have ambitious plans to become the indispensable partner of choice for the world’s leading flavour and fragrance houses, beverage and consumer brands.

On joining Treatt, you’ll become one of over 300 international experts, working together to collectively surprise and delight our customers. Nothing is more important to us than the happiness of our people as without them, we’d never succeed.

We think Treatt’s a great place to work, but don’t just take our word for it:
“Everyone wants your feedback and opinion; it feels like a place of study where nurturing and encouragement are the standard. It is very clear the hard work that goes into providing excellence for customers, but it is also very apparent that managers have the same goals for helping us all to progress.” – Anita, Innovation Scientist

“Joining my close and supportive team was the most enjoyable way to gain more skills and increase my knowledge” – Ashley, Distillation Control Team Leader
“Treatt creates an environment to help you be the best you can, with no two days the same and opportunities always available to help you learn and develop. The people and the culture create a fantastic company to be part of” – Rebecca, Commercial Coordinator

What you’ll be doing

• Answer the switchboard, transfer calls, and take messages as appropriate.
• Sign in visitors and contractors, ensure H&S forms are correctly completed, issue PPE if required, and notify the relevant host that the visitor, contractor, or driver is on site.
• Issue Tensor cards and maintain the Tensor system, including a log of temporary Tensor cards for staff.
• Maintain PPE stock for reception, sort used PPE when returned, and re-bag cleaned safety glasses for reuse.
• Prepare meeting rooms for visitors with PPE, drinks, and food as required, and clear rooms after visitors leave.
• Receive, sort, and distribute incoming mail; email or scan urgent mail for remote employees as needed.
• Send incoming samples to the sample office.
• Stamp and mail outgoing mail.
• Manage, monitor, and distribute Hospitality Area provisions and guest visit provisions.
• Stock, inventory, and order stationery and office supplies, and keep supply cabinets neat and labeled.
• Assist Sales, Procurement, and Innovation with organizing customer and supplier meetings in the office, including booking rooms, requesting required personnel, and setting up refreshments.
• Book hotel rooms and airport transfers for visitors from the UK and return confirmations in a timely manner.
• Keep the reception area tidy, stocked with sanitizer, and wipe down touch points throughout the day.
• Assist staff with maintenance and cleaning issues by passing messages to the cleaner or facilities management.
• Assist with ordering uniforms as needed.
• Help foster and promote an employee health & safety and food safety culture.
• Act in the best interest of Treatt at all times.
• Perform other tasks consistent with this role, which may change from time to time.

What we’re looking for

• High School Diploma or GED
• A minimum of 12 months working in a customer facing role
• Strong organizational skills with the ability to take initiative, be proactive, manage changing priorities, and work independently
• Great interpersonal and relationship skills
• An ownership mentality with the aptitude to work independently as required
• Excellent spoken and written communication skills
• Ability to build good working relationships with colleagues and customers
• Excellent attention to detail with a friendly and helpful nature
• Proven ability to prioritize workloads, meet tight deadlines, and work on own initiative
• Strong PC literacy, including Word and Excel
• Curiosity, drive and determination to make continuous improvements

We want you to love your work and bring that energy to the job every day, no matter what the task. You’ll be someone who keeps up to date with the latest technologies and is always willing to share their knowledge with colleagues.

Our department is busy. We need someone who can run with the pack but also bring their own personality to their work.
You should be personable, friendly and supportive, acknowledging that you’ll get to work with colleagues from all seniority levels across all departments on a daily basis.

What we’ll do for you

We offer an excellent package which includes a competitive salary; vacation time as well as the opportunity to purchase additional vacation, we also offer a discretionary annual bonus, medical (including family cover), dental and vision coverage, AFLAC, 401k employer matching up to 6%, company-paid short term and long term disability insurance, company-paid life insurance and stock purchase options.
With the encouragement and development you need, we help you to become your ultimate you. Beyond building a successful career, we also support the wishes and ambitions of our staff outside of the office in achieving a health work/life balance - the wellbeing of our staff is paramount to us, which we actively promote and support by regularly delivering a variety of wellbeing initiatives. There will also be opportunities to be actively involved in community and charity projects and to take part in numerous subsidised social events.
M/F/D/V EOE DFWP SO

Polite Notice

We politely request that we are not contacted by any recruitment agencies. We have a preferred supplier list and high volumes of speculative calls from agencies negatively impact upon the efficiency of our business. Please help us to maintain the highest levels of customer service by respecting our wishes.

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Recommended offer for Treatt PLC (Treatt) by Döhler Finance Management B.V. (Döhler) (the Offer)

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Notice to U.S. Investors

The Offer relates to an offer for the shares of a UK company and is being made by means of a scheme of arrangement provided for under English company law. The Offer, to be implemented by way of a scheme of arrangement, is not subject to the tender offer rules or the proxy solicitation rules under the U.S. Securities Exchange Act of 1934, as amended (the U.S. Exchange Act). Accordingly, the Offer is subject to the disclosure and procedural requirements and practices applicable to a scheme of arrangement involving a target company in the UK admitted to trading on the Main Market of the London Stock Exchange, which differ from the disclosure and procedural requirements of the U.S. tender offer and proxy solicitation rules.

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If in the future, Döhler exercises its right to implement the Offer by way of a takeover offer and determines to extend the takeover offer into the U.S., the Offer will be made in compliance with applicable U.S. laws and regulations, including to the extent applicable Section 14(e) of the U.S. Exchange Act and Regulation 14E thereunder. Such a takeover offer would be made in the U.S. by Döhler and no one else.

In the event that the Offer is implemented by way of a takeover offer, in accordance with normal United Kingdom practice and pursuant to Rule 14e-5 (b) under the U.S. Exchange Act, Döhler or its nominees, or its brokers (acting as agents), may from time to time make certain purchases of or arrangements to purchase, shares or other securities of Treatt outside of the U.S., other than pursuant to the takeover offer, until the date on which the takeover offer becomes effective, lapses or is otherwise withdrawn. These purchases may occur either in the open market at prevailing prices or in private transactions at negotiated prices and would comply with applicable law, including the U.S. Exchange Act. Any information about such purchases shall be disclosed as required in the UK, will be reported to a Regulatory Information Service of the London Stock Exchange and will be available on the London Stock Exchange website at www.londonstockexchange.com.

The receipt of cash pursuant to the scheme by U.S. Shareholders (defined as shareholders who are U.S. persons as defined in the U.S. Internal Revenue Code) as consideration for the transfer of Treatt shares pursuant to the scheme may be a taxable transaction for U.S. federal income tax purposes and under applicable U.S. state and local, as well as foreign and other, tax laws. Each Treatt shareholder (including U.S. shareholders) is urged to consult his independent professional adviser immediately regarding the tax consequences of the transaction applicable to him.

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Cautionary Note Regarding Forward-Looking Statements

The materials on this part of the website, including information included or incorporated by reference, may contain certain forward-looking statements with respect to the financial condition, results of operations and business of Döhler and/or Treatt. These statements are based on the current expectation of the management of Döhler and/or Treatt and are naturally subject to uncertainty and changes in circumstances. These forward-looking statements may be identified by words such as "will", "may", "should", "could", "would", "can", "believes", "intends", "expects", "indicates", "anticipates" or similar words or terms or by discussions of, inter alia, strategies, goals or plans. Forward-looking statements include statements relating to the following: (i) future capital expenditures, expenses, revenues, earnings, synergies, economic performance, indebtedness, financial condition, dividend policy, losses and future prospects; (ii) business and management strategies and the expansion and growth of Döhler's or Treatt's operations and potential synergies resulting from the Offer; and (iii) the effects of government regulation on Döhler's or Treatt's business.

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